Privacy Policy
Your privacy matters to us. This policy explains how xenoravilis collects, uses, and protects your personal information when you use our financial statement analysis platform.
Information We Collect
When you create an account with xenoravilis, we collect personal information including your name, email address, phone number, and business details. We also gather financial data that you upload for analysis, including company statements, balance sheets, and cash flow documents.
- Account registration information including name, email, and contact details
- Financial documents and data uploaded for analysis purposes
- Usage data such as login times, features accessed, and analysis history
- Device information including IP address, browser type, and operating system
- Payment information when subscribing to premium features
We automatically collect technical information through cookies and similar technologies to improve your experience on our platform. This includes session data, preferences, and analytical information about how you interact with our financial tools.
How We Use Your Information
Your information enables us to provide accurate financial analysis services and maintain your account security. We process your financial data solely to generate the reports and insights you request through our platform.
Primary Uses: We use your data to deliver financial statement analysis, maintain account security, process payments, and provide customer support. Your financial documents remain confidential and are only processed for the specific analysis services you request.
We may contact you about service updates, security alerts, or account-related matters. Marketing communications are sent only with your explicit consent, and you can unsubscribe at any time through your account settings or email preferences.
Information Sharing and Disclosure
xenoravilis does not sell or rent your personal information to third parties. We share information only in limited circumstances necessary for service delivery or legal compliance.
- Service providers who assist with platform maintenance, payment processing, and technical support
- Legal authorities when required by Australian law or court orders
- Business partners only with your explicit consent for specific requested services
- Professional advisors including legal counsel and auditors under confidentiality agreements
All third-party service providers are bound by strict confidentiality agreements and are prohibited from using your information for their own purposes. We conduct regular audits to ensure compliance with these privacy standards.
Data Security and Protection
We employ industry-standard security measures to protect your financial information. All data transmission occurs through encrypted channels, and your documents are stored on secure servers with multi-layered access controls.
Our security infrastructure includes 256-bit SSL encryption, regular security audits, automated backup systems, and restricted access protocols. Financial documents are encrypted both in transit and at rest, with access limited to authorized personnel only.
We maintain detailed security logs and conduct quarterly vulnerability assessments. In the unlikely event of a security incident, we will notify affected users within 72 hours and provide detailed information about steps taken to resolve the issue.
Your Privacy Rights
Under Australian Privacy Principles, you have specific rights regarding your personal information. You can access, correct, or delete your data through your account dashboard or by contacting our privacy team.
- Access all personal information we hold about you
- Correct inaccurate or outdated information in your profile
- Delete your account and associated data permanently
- Export your financial analysis reports and uploaded documents
- Restrict processing for specific purposes while maintaining account access
- Object to marketing communications and analytical profiling
To exercise these rights, log into your account settings or email our privacy team. We respond to all requests within 30 days and provide detailed explanations of any actions taken regarding your personal information.
Data Retention and Deletion
We retain your personal information only as long as necessary to provide our services or comply with legal obligations. Financial documents uploaded for analysis are automatically deleted after 24 months unless you specify otherwise in your account settings.
Account information remains active while you maintain your subscription. After account closure, personal data is deleted within 90 days, though we may retain anonymized usage statistics for service improvement purposes.
You can set custom retention periods for different document types through your privacy dashboard. Critical business documents can be retained longer at your request, while temporary analysis files are automatically purged after 30 days.
Cookies and Tracking Technologies
Our platform uses essential cookies for basic functionality and optional analytics cookies to improve user experience. You can control cookie preferences through your browser settings or our cookie management tool.
- Essential cookies for login sessions and platform functionality
- Analytics cookies to understand feature usage and platform performance
- Preference cookies to remember your dashboard settings and display options
- Security cookies to detect fraudulent activity and protect your account
We do not use cookies for advertising or behavioral tracking. All cookie data is anonymized and used solely for improving our financial analysis tools and platform reliability.
International Data Transfers
Your information is primarily stored on servers located in Australia. When we work with international service providers, we ensure appropriate safeguards are in place to protect your data during transfer and storage.
Any international transfers comply with Australian Privacy Act requirements and include contractual protections equivalent to domestic privacy standards. We maintain detailed records of all cross-border data activities and their associated security measures.
Changes to This Policy
We review and update this privacy policy annually or when significant changes occur to our data practices. Users are notified of material changes through email and account notifications at least 30 days before implementation.
Policy changes are tracked with version numbers and effective dates. Previous versions remain available in your account history for reference, and we provide summary explanations of significant modifications.
Continued use of xenoravilis services after policy updates indicates acceptance of revised terms. If you disagree with changes, you can close your account before the effective date and receive a full refund of any unused subscription fees.
Privacy Contact Information
This Privacy Policy is effective as of March 15, 2025
Last updated: March 15, 2025 | Version 2.1